Minutes of AGM 2010

MINUTES Jesus Green Association AGM
Date: Wednesday, December 2 2010
Location: Wesley Methodist Church, Christ’s Pieces

Chairman’s welcome – 18 people + five committee members (chair Peter Constable, vice-chair Martin Thompson, secretary Jack Grove, treasurer Richard Price and Jesus College rep Anthony Bowen). Two councillors, Rod Cantrill and Daminen Tunnacliffe, also noted as present.

Apologies – Sarah Tovell, also received via email from Alf& Edith Styan, Elfrida Heath, Neil Anderson, Anne Bromley and Margaret Wright

Approval of minutes of AGM 2009

Brief run-through of topics for discussion by PC, including the issue of membership change and the move from subscriptions to ‘voluntary donations’. JG explained the reasons behind the change, unwieldy and bureaucratic etc. After an inquiry from the floor, it was agreed to send out an email detailing the changes and asking for members to contribute towards funds.

Treasurer’s report – RP outlined the accounts and noted the deficit for this year.
He also congratulated those who have taken part in efforts to beautify the JG lock island

David Edgar explained how the island had been tidied up under the supervision of Cam Conservators, with Pip Noon. Planting of shrubs and plants, etc

RP noted Dan O Donnell had cleaned out JG ditch and thanked him. Anne Garvey asked if Jesus College could contribute towards cleaning of ditch given the utility it receives from it. AB said bursar was aware of problem and was looking at joint working with council to improve its appearance.

David Edgar also reported on efforts to stem the number of BBQs on JG, with notices distributed to various shops outlining the rules against lighting of BBQs. Suggested an official sign is sent from association to stores in spring to warn people against lighting them on public spaces.

Chairman’s report

PC addressed tree issues, paths and HLF bid plans for the Rouse Pavilion, which would include the creation of a community cafe run by the community. Drainage of grass behind the lido would also be included in the bid, as would improvements to pathway and better bins for the summer time.
HLF bid is a collaboration with council, with the short term goals of improvements to the park, skate park and tennis courts also in the system.Bowls pavilion is due to be demolished soon.
Noted the council are good at clearing the green, though not always immediately on Sunday. Efforts should be made not just to clear up mess, but to stop people dropping litter through more bins, etc. Litter bins should be replaced as summer bins were unacceptable and get kicked about
Reported on work of JGA working group, which has adopted a joint strategy with Friends of Midsummer Common, which will be posted on the website. Future working parties would include FOMC.
Tree plan was noted, call for volunteers, including a replacement for JG as secretary. None was forthcoming and JG agreed to continue in interim while other is sought. JG explained the duties of the role.
Committee was nominated and accepted to continue in positions.

AB talked briefly about the input of skating community and parents into the JG working group, while Rod Cantrill, executive councillor for communities, explained the shakeup of management of city council and how it would improve JG with departments coming together. It is now controlled by Toni Ainley in charge of services and estates for open spaces.

General debate

Bruria Shachar-Hill said drainage should be a priority as waterlogged grass could impact on trees. Added she had approached several groups about BBQs with some ‘responding better than others’. Also notices about BBQ were not very clear

Point about inadequate notices was seconded by another member, adding that notices would only be adhered to if there was also enforcement

Anne Garvey said plane trees were fine in water, according to Cambridge tree expert Oliver Rackham. Signs were also too cautious about BBQs, creating confusion about what was a fire and what was a BBQ. AG also said she had contacted the council about BBQs to be told a BBQ was not a fire. Also objected to the large slab-like signs erected by Love Cambridge. Called for less ambiguous signs and said bins are often empty while litter is strewn on green.

PC said it was now understood that BBQs were fires and this had been made clear to police and council. Action could be taken but the enforcement issue had to be taken forward. Raised issue of designated BBQ areas like in Wandlebury or Lammas Land

Joye Rosenstiel supported idea of designated site, saying it was unrealistic to stop people from barbecuing on the green.

Other comment saying BBQ should have six inch legs to minimise damage, though PC commented that this did not stop the smoke issue.

AG said picnickers were losing out to a few BBQ people because of impact of smoke and chicken smells

Daniel Zeichner said BBQ facilities should be made available because many people lived in flats and JG was only open space available to them

Vote on BBQ issue. 8 in favour of designated zone, one for status quo and five against any BBQing on green

Richard Taylor raised issue of tree works on JG and whether the final plan proposed was that approved by west/central committee.

PC said only works were removal of three leylandii near tennis courts and reduction in height of leylandii at swimming pool by 3m a year for five years ahead of new hedge going in. Added that plans for planting trees near Lower Park Street had been removed because it would block out the view of the cottages

AG said leylandii removal at tennis courts were unnecessary as trees were healthy and screened the Magdalene College flats, leaving that corner very bare. PC said consultation was taking place and advised those with strongly held views to comment as AG had.

John Cooper said state of paths was a disgrace and he had written to council six years ago about the need for improvements and nothing had happend. Damien Tunnacliffe said he was meeting the county council officers on the issue this week and would report back. AB had pursued the path question too, but with no money forthcoming from council, the HLF was now a proposed rout. RT said inclusion of paths in lottery bid would allow council to wash hands of problem, as it had done in the past. PC said it was catch-22 –situation –with no money from council meaning double pronged approach was needed.

Rod Cantrill apologised to JC for lack of action, but times were hard now. However, council was delivering on skatepark improvements, which would go before the planning committee on December 9, for completion in early 2011 when ground was harder. Playground was also be done at the same time. Was not sure about the tennis courts and would get back to the association on the details of plans/timeline

Jeremy Purseglove, environmental expert, outlined some ideas for the central plane tree avenue, including removal of lampposts with lights in the trees, nice edging of path and damp meadowland ideas

Remarks that some council vans were destroying the path and grassy areas , RP responded saying council had pledged to use their smaller electric vehicle on JG.

PC raised idea of dedicated parks officer for four central Cambridge parks, including BBQ enforcement, +idea of hammerhead hard standing turning point at Victoria Avenue to stop damage.

Joye Rosenstiel raised issue of recycling points on the green

The committee’s membership of Cambridge Past, Present and Future was also raised (£35). Questioned why we were members when finances were so tight and they had plenty of money. BSH also said money could be better spent on JG because the association was not flush with money.

Chairman thanked people for coming and meeting ended at 9pm.

AGREED MINUTES OF DECEMBER 2009 AGM CAN BE FOUND UNDER THE BLOG ARCHIVE THAT MONTH

Upcoming AGM

Jesus Green Association will hold its latest AGM today at Wesley Methodist Church at 7.30pm.

Among the issues under discussion will be the latest plans for tree landscaping on Jesus Green and Midsummer Common, repairs needed to paths which will deteriorate over the winter and issues that need addressing ahead of summer 2011.

While the association's committee is broadly supportive of the strategic plans for Jesus Green, we are worried about delivery of certain promised plans. Having agreed upgrades for the skateboard park, the children's play area and the tennis courts would be undertaken over the winter of 2010, ready in time for spring, there appears to be little action on these fronts.
Unless work begins soonish, then it is easy to see the delivery of these excellent projects delayed for another year.

After much consultation with various officers at the city council, the JGA are also broadly supportive of the amended plans for tree maintenance on the green. Instead of the 59 trees that could have been felled, only a few leylandii near the tennis courts will go, while the large leylandii hedge around the pool will be lowered substantially to make way for a hedge. This proposals, however, has attracted some concern among pool users concerned about a lack of screening while swimming.

There are also issues regarding the membership of JGA. Last year we agreed to impose a £2 subscription levy in an effort to a. establish a firmer membership list b. raise funds for our activities and c. cut dependence on the Grassroots Fund, which is bureaucratic and difficult to obtain funds from. However, our treasurer Richard Price has found collecting subscriptions difficult and unwieldly, with the game perhaps not worth the candle. With the axing of Grassroots funding by the Government, we might now consider switching to a form of voluntary funding from members, which bypasses the need to bureaucratic membership rules.

Peter Constable will also give an update on renovation plans for the Rouse Pavilion, on which the JGA is working up plans for a lottery funds bid.

Look forward to seeing all members there tonight.

OFFICIAL AGENDA

JESUS GREEN ASSCIATION-ANNUAL GENERAL MEETING
WESLEY METHODIST CHURCH-CHRIST’S PIECES DEC 3/2010. 7.30PM

1. WELCOME
2. APOLOGIES
3. APPROVAL OF MINUTES OF AGM 3/12/09
4. MATTERS ARISING
5. TREASURERS REPORT AND APPROVAL OF INSPECTED ACCOUNTS.
6. THANKS TO VICTORIA ZEITLYN AND APPOINTMENT FOR 2011
7. CARE OF JESUS LOCK GARDENS, JESUS DITCH AND LITTER
8. SECRETARY’S REPORT
9. CHAIRMANS REPORT
10. NOMINATION AND ELECTION OF OFFICERS.CHAIRMAN-PETER CONSTABLE.VICE CAIRMAN-MARTIN THOMPSON.TREASURER-RICHARD PRICE. SECRETARY-JACK GROVE. MEMBERS –ALEX BUXTON,JO MORRISON,JEREMY PURSGLOVE, SYLVIA DANNREUTHER
11. GENERAL DEBATE
12. MEETING TO CLOSE BY 9.30 PM.



CHAIRMAN’S REPORT

THANKS TO OFFICERS AND MEMBERS OF COMMITTEE WHO HAVE WORKED SO HARD DURING THE YEAR.

WE HAVE MET 5 TIMES AND COVERED TOPICS :
WEBSITE, PRIORITIES FOR WORKING GROUP, ITEMS COVERED IN LOTTERY BID,NEW PLANTING BY LOCK KEEEPERS COTTAGE,TREE PLANTING, DEMOLITION OF BOWLS PAVILION, CHILDRENS PLAYGROUND REFURBISHMENT,LITTER, JESUS DITCH.SKATEBOARD PARK,LITTER BINS ROUSSE PAVILION,DRAINAGE, PATHSETC.
HERITEGE LOTTERY FUND PRE APPLICATION FORM AND MEETING
HELD RECENTLY.

MEETINGS OF JESUS GREEN WORKING GROUP :
MAINLY CENTRED AROUND PRIORITISATION OF ABOVE PROJECTS.
PREPARATION AND SUBMISSION OF JOINT STRATEGY DOCUMENT
BY JGA AND FOMC. WORKING GROUP IN FUTURE TO BE JOINTLY
WITH FOMC.

TREE REPLANTING AND IMPROVEMENT SCHEME ON JESUS GREEN.


NEED FOR VOLUNTEERS
DONATIONS

PSC
1/12/10